Tools · Shopify
Shopify Payout Workflow
Goal: create one clean bundle per boundary and reconcile net payouts to bank deposits with minimal ambiguity.
What to prepare
Required
- Payout batch documentation for the period
- Supporting PDF exports you rely on
- Bank statement lines showing the matching deposits
Optional (when needed)
- Refund and chargeback detail
- Fee breakdown reports
- Tax and shipping documentation
Step-by-step
1) Choose a boundary
Pick one: monthly close or payout cycle. Use the same logic every period.
2) Build one bundle per boundary
Put only the documents for that boundary into one PDF bundle. Do not mix multiple periods.
3) Merge and preview
Use Merge to create one file, then Preview to confirm page order and completeness.
4) Match payout to bank deposit
Match each payout batch amount to a bank deposit line item. Explain differences with fees, refunds, and chargebacks.
Quick troubleshooting
- Deposit missing: confirm payout date, payout status, and delays.
- Deposit smaller: processing fees, refunds, chargebacks, adjustments.
- Deposit larger: multiple payouts combined or prior-period adjustments.
- Nothing matches: you are likely mixing order-date exports with payout batches.
Related guides
This workflow is operational guidance and does not provide tax advice.